Hire Executive Administrative Assistant

We are looking for motivated individuals looking to join our team and grow with our company. This position requires a highly motivated, service-oriented individual who thrives on a fast pace and wide variety of tasks. Exceptional organizational skills and attention to detail are required, along with the ability to manage confidential information. Strong written communication skills are also required. RESPONSIBILITIES: •Support for SVP’s •Travel arrangements (includes air travel and hotel arrangements, ground transportation); ability to reach out to appropriate stakeholders on behalf of executives to determine logistics. •Expense reports – compilation and processing. •Calendar appointments (issue meeting invitations and resolve calendar conflicts across multiple executive calendars). •Meeting coordination – determine appropriate location, coordinate catering, prepare and distribute support materials and supplies, communicate logistics information to participants. •General office support •Provide support for presentations, spreadsheets and other documents as required (includes preparation, proofreading, verification and assembly of documents. •Compose correspondence as needed. •Strong written communication skills, including word usage, spelling, punctuation, and grammar. •Ability to quickly learn organizational structure, department operations and processes, corporate policies, corporate systems and organizational procedures. •Serve as go-to person for other department personnel who may need assistance. •Order supplies. •Manage distribution lists and network of internal contacts at each Fiserv location. •Prepare and proofread reports, meeting handouts and other materials as necessary. •Make independent decisions regarding planning, organizing, and scheduling of work. •Assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. •Screen and route phone/email/mail inquiries and information to appropriate personnel. •Coordinate group functions as needed •Attend staff meetings, take notes and follow up on action items. EDUCATION: •Associate degree or higher preferred. EXPERIENCE: •7 to 10 years of experience, including experience supporting vice president-level. •Extensive experience in meeting planning and calendar management. QUALIFICATIONS: •Exceptional organizational and time management skills •Ability to manage multiple tasks simultaneously and to meet deadlines •Capable of exercising discretion and independent judgment •Ability to handle confidential information in a professional manner •Ability to communicate professionally, both verbally and written, with a high level of confidence •Proficiency with Microsoft Outlook, Word, Excel and PowerPoint SKILLS: •Ability to organize and influence teams of people in a matrix environment. •Ability to work well under pressure. •Highly flexible and adaptable. •Team player with the ability to form relationships across all levels of the organization. •Strong interpersonal skills. •Strong organization and time management skills. •Ability to manage multiple tasks in parallel. •Flexibility in a changing environment. •Self- starter and ability to take initiative. •Ability to work in a high stress, rapidly changing environment. •Must maintain a high level of organization and the ability to prioritize under pressure